Republic act No. 3753 mandates the establishment of a civil register in the Philippines where act, events, legal instruments and court decrees concerning civil status of person shall be recorded.
 
I. Registering Births and Issuance of Certificate of Live Birth (COLB)
ABOUT THE SERVICE

The birth of the child, being a vital event, should be registered at the Office of the Civil Registrar within the thirty (30)- day reglementary period from the time of birth.

Other than serving identification purposes, a birth certificate is also required by a various agencies and instrumentalities in availing of their services.

CLIENT GROUPS

Parents/guardian/attendant at birth/hospital authorities and persons who have reached legal age but whose facts of births have not been reported at the Civil Registrar’s Office

REQUIRMENTS
For Children born at home:

If parents are married:

  • Marriage contract of parents
  • Signature of attendant of Birth
  • Barangay Midwife’s Certification of the circumstances of the birth

Delayed Registration:

  • NSO Negative Certification of Birth (1945-1989)
  • Baptismal Certificate of Child
  • Marriage contract of Parents
  • Signature of attendant at birth (if still living)
  • Affidavit of (2) disinterested persons
  • Recent Community Tax Certificate of the informant
  • At least three (3) documentary evidences/public documents. Showing correct full name, date of Birth and place of Birth of the child
IF THE PARENTS ARE NOT MARRIED

On-time registration:

  • Signature of attendant of birth
  • Personal appearance of the Father at the City Civil Registrar’s Office ( If the child is to be acknowledge or the father is willing to admit paternity of the child)& his recent Cy Tax Certificate

Delayed registration:

  • NSO Negative Certification of Birth (1945-1989)
  •  Baptismal Certificate of the Child
  • Personal Appearance of the Father at the City Civil Registrar’s Office and his recent Community Tax Certificate ( If the child id to be acknowledge or if the Father is willing to admit paternity of the child).
  •  Affidavit of Two disinterested persons
  • At least three document evidences showing current full name, place of birth and date of birth of the child.
FOR CHILDREN BORN IN THE HOSPITAL/MATERNITY CLINIC

If parents are married:

On time Registration

  • Duly accomplished quadruplicate copies of Certificate of Live Birth with the signature of the attendant at Birth, the informant and the hospital staff who prepared the Certificate of Live Birth.
    Delayed Registration (those who will be registered after 30 day reglamentary period).
  • Duly accomplished quadruplicate copies of Certificate of Live Birth with the signature of attendant at birth, the informant and the hospital staff who prepared the Certificate of Live Birth.
  • Recent Community Tax Certificate of the informant if parents are not married.
ON TIME REGISTRATON
  • Duly accomplished quadruplicate copies of Certificate of Live Birth with the signature of attendant of birth, the informant  and the hospital staff who prepared the Certificate of Live Birth.
  • Personal appearance of the Father at the City Civil Registrar’s Office (If the child is to be acknowledge or if the father is willing to admit paternity of the child) & his recent Community Tax Certificate
DELAYED REGISTRATION
  • Duly accomplished quadruplicate copies of Certificate of Live Birth with the signature of attendant at birth the informant and the hospital staff who prepared the Certificate of Live Birth
  • Personal appearance of the Father at the City Civil Registrar’s Office & his recent Community Tax Certificate ( if the child is acknowledge)
  • Sworn statement of the Mother/father/guardian & recent Community Tax Certificate.
  • Affidavit of (2) disinterested persons.
SERVICE SCHEDULE
Monday to Friday
8:00am-12:00pm and 1:00pm-5:00pm
TOTAL FEES CHARGES
  1. On time Registration ………………………………………………………………… 0.00
  2. Delayed Registration ………………………………………………………………… P 50.00
PROCESS OF AVAILING THE SERVICE

On-time registration of children at home(of married/unmarried parents)

  Steps Involve Action of CCRO Transaction Time Persons Responsible
1. Fill out and submit application and requirements for birth registration and provide needed information during the interview. Prepares a Certificate of Live Birth based on the information supplied.     15 min       Registration Officer/Registration Clerk
  2. Review the document and affix signature on the space provided   Types/encodes the COLB and informs the client to pay fee/s     5minutes     Registration Officer/Clerk
  3. Pay the corresponding fees at the City Treasurer’s Office     Issues Official Receipt.     10 minutes     Revenue Collection Officer/Clerk City Civil Registrar
4.  Return to the City Civil Registrar’s Office and the official receipt. Wait as the registration officer records the documents. Assigns registry number to COLB     10minutes     Registration Officer/Clerk City Civil Registrar  
  5. Claim the registered documents. Issues COLB and records issuance.   10minutes   Registration Officer/Clerk
 
TOTAL PROCESSING TIME

50 MINUTES.

Delayed registration of children at home(of married/unmarried parents)

 
  Steps Involve Action of CCRO Transaction Time Persons Responsible
1. Fill out and submit application and requirements for birth registration and provide needed information during the interview. Prepares a Certificate of Live Birth based on the information supplied.     15 min       Registration Officer/Registration Clerk
  2. Review the document and affix signature on the space provided   Types/encodes the COLB and informs the client to pay fee/s     5minutes     Registration Officer/Clerk
  3. Pay the corresponding fees at the City Treasurer’s Office     Issues Official Receipt.     10 minutes     Revenue Collection Officer/Clerk City Civil Registrar
4.  Return to the City Civil Registrar’s Office and the official receipt. Wait as the registration officer records the documents.   Assigns registry number to COLB     10minutes     Registration Officer/Clerk City Civil Registrar  
  5. Claim the registered documents. Issues COLB and records issuance.   10minutes   Registration Officer/Clerk
 
TOTAL PROCESSING TIME:

40 MINUTES.

On-time registration of children born in private hospital/maternity clinic (of married parents). Owner of documents claim the Certificate of Live Birth at the private hospital( processed by hospital authorities).

 
  Steps Involve Action of CCRO Transaction Time Persons Responsible
 
  1. Submit the duly accomplished quadruplicate copies of the Certificate of Live Birth.
 
  Reviews the documents for completeness   5minutes   Registration Officer/Clerk
  1. Claim the duly registered Certificate of Live Birth on the appointed date.
 
Issues COLB and records issuance.   5minutes   Registration Officer II
 
TOTAL PROCESSING TIME:

25 MINUTES.

On-time registration of children born in the public hospital/Masbate Provincial Hospital( of married parents). The provincial Hospital entrust the documents to the City Civil Registrar’s Office  to be claimed by the owners of the documents (Processed by parent/guardian.)

 
  Steps Involve Action of CCRO Transaction Time Persons Responsible
1. Verify with the City Civil Registrar’s office if the hospital authorities have submitted the duly accomplished  quadruplicate copies of the Certificate of Live Birth.  If yes, review the documents,. If no, coordinate with the concerned hospital. Secure the document and submit it to the Office of the Civil Registrar. If the hospital authorities have submitted the duly accomplished quadruplicate copies of the Certificate of Live Birth, Instruct clients to review the document, if not, instruct client to secure the doc from the hospital , once the document/s is/are found to in order, instruct the client to pay fee/s.           5minutes           Registration Officer/Clerk
2. Pay the corresponding fees at the city Treasurer’s Office Issues Official Receipts   10min   Revenue Collection Officer/Clerk
3. Return to the City Civil Registrar’s Office and present the official receipt. Assigns registry number to COLB   5minutes       Revenue Collection Officer/ Clerk
  4. Claim the duly registered Certificate of Live Birth on the appointed date set by hospital authorities.     Issues of COLB and records issuance     5min   Registration Officer/ Clerk City Civil Registrar
 
TOTAL PROCESSING TIME:

25 Minutes

Delayed registration of children (of married/unmarried parents) born in the hospital/maternity clinic( processed by relatives).

 
  Steps Involve Action of CCRO Transaction Time Persons Responsible
 
  1. Submit duly accomplished Birth Certificate of Live Birth in four copies prepared by the hospital authorities
  Reviews the documents for the completeness   10 minutes   Registration Officer II
 
  1. Affix signature on the space provided
 
  Instruct clients to pay fee/s   5 minutes   Registration Officer /Clerk
3. Pay the corresponding fees at the City Treasure’s Office.   Issues Official Receipts   10 minutes   Revenue Coll. Off. Clerk
  4. Go back to the City Civil Registrar’s Office and leave the official receipt and all the other requirements with the registration officer.         Inform the client of the date of release of the registration in compliance with the 10 day posting period.       10 minutes       Registration Officer/Clerk
5. Return to the City Civil Registrar’s Office on the appointed date and get the duly registered Certificate of Live Birth.     Issues COLB and record issuance.     5 minutes     Registration Officer/Clerk   City Civil Registrar
 
TOTAL PROCESSING TIME:

40 Minutes

On-time registration of children born in private or government hospitals to Parents  who are not married (processed by relatives)

 
  Steps Involve Action of CCRO Transaction Time Persons Responsible
  1.  Submit duly accomplished  Birth Certificate of Live Birth in four copies prepared by the hospital authorities   Reviews the documents for the completeness   5 minutes   Registration Officer II
  2. Go back to the City Civil Registrar’s Office and submit the official receipt for documentation. Wait for the registered document to be released.     Released the document   5minutes   Registration Officer/Clerk
 
TOTAL PROCESSING TIME:

25 Minutes.

II. REGISTERING /ISSUANCE OF DEATH CERTIFICATE
ABOUT THE SERVICE

It shall be the responsibility of the nearest relative or spouse who has knowledge of the death to report the same within-eight (48) hours if the deceased died without medical assistance.

The Health Officer shall examine the deceased and shall certify as to the cause of death and direct the registration of the death certificate to the Officer of the Civil Registrar within the reglementary period of thirty (30) days.

CLIENT GROUPS

Spouse/Children/Relatives of the deceased or the nearest kin or barangay official as the case may be.

REQUIREMENT
  1. If death occurred at home (on-time registration) personal appearance of the informant who should be a relative of the deceased Barangay certification on the circumstances surrounding the death
  2. If death occurred in the hospital (on-time registration) Death certificate prepared by the hospital
  3. Sworn statement is required if registration  is delayed even when death either happened at home or in the hospital.
SERVICE SCHEDULE
Monday to Friday
8:00am-12:00pm and 1:00pm-5:00pm
FEES  CHARGES
  • Burial Permit  ………………………………….50.00
  • Transfer of Cadaver …………………….50.00
PROCESS OF AVAILING THE SERVICE

On-time/delayed registration of deaths that occurred at home.

  Steps Involve Action of CCRO Transaction Time Persons Responsible
1. Proceed to the City  Civil Registrar’s Office and provide the necessary information during the interview   Prepares the Death Certificate   15 Minutes   Registration Officer/Clerk
  2. Review the Death Certificate prepared and affix your signature on the space provided       Issue a copy of the accomplished but unregistered death certificate.   5 minutes   Registration Officer/Clerk
  3.  Go to the embalmer and Health Officer and have the Death Certificate signed.   Signs the Death Certificate   1 hr   Embalmer   City Health Officer  
4.  Pay the corresponding fees at the City Treasure’s Office.   Issue Official Receipt   10 min   Revenue Coll. Officer/Clerk
  5. Return to the City Civil Registrar’s Office and Submit the Death Certificate and official receipt wait as the registration officer records the documents       Records and assign registry  number to Certificate of Death.       15 Minutes       Registration Officer/Clerk   Registration Officer/Clerk
  6. Claim the duly registered Death Certificate     Issues the duly registered death certificate and records issuance.   5 minutes  
 
TOTAL PROCESSING TIME :

1 hour and 50 minutes.

 
III. ISSUANCE OF MARRIAGE LICENSE
ABOUT THE SERVICE

Where a marriage license is required, each of the contracting parties shall file the separate sworn application for such a license with the proper local civil registrar of the place where either or both of the contracting parties reside.

The local civil registrar concerned shall enter all applications for marriage license filed in a registry book strictly in the order in which the same are received.

When the licensed is issued, the same shall be valid in any part of the Philippines for a period of one hundred twenty (120) days from the date of issue, and shall be deemed automatically cancelled at the expiration of the said period of the contracting parties have not made use of it.

CLIENT GROUPS

A man and a woman, of legal age, and with no legal impediment to marry, who wish to enter into a special contract of permanent union for the establishment of conjugal family life.

REQUIREMENTS
  • Pre-marital Counseling Certificate
  • Birth Certificate of contracting parties/Baptismal Certificate
  • Parental Consent (18-20)
  • Parental Advice (21-24)
  • Certificate of No Marriage (CENOMAR)
  • Passport and Legal capacity to contract marriage ( for foreigners)
  • Personal appearance of the couple
SERVICE SCHEDULE
Monday to Friday
8:00am-12:00pm and 1:00pm-5:00pm
TOTAL PROCESSING TIME

40 Minutes

FEES/CHARGES
  1. Application for Marriage License _________ 75.00
  2. Filing Fee _______________________________ 50.00
  3. Marriage License Fee _____________________ 10.00
  4. Marriage Solemnization Fee _______________ 50.00
  5. Research Fee _____________________________ 10.00
  6. Family Planning (CHO) ____________________ 30.00
  7. Counseling (CSWDO) _______________________ 30.00
PROCESS OF AVAILING THE SERVICE
 
Steps Involve Action of CCRO Transaction Time Persons Responsible
1. Submit all require documents and provide the necessary information during the interview (both parties) by the Registration Officer sign (both parties) the application form Reviews documents submitted interviews both parties 20 Minutes Asst. City Civil Registrar
2. Pay the corresponding fees at the City Treasurer’s Office Issues Official Receipt   10 minutes   City Treasurer’s Office Cashier/Collector
  3. Return to the City Civil Registrar’s Office and present the official receipt to Registration Officer and entrust all the required documents for the 10 day posting period.     Informs clients on the date of release of marriage license.       5 Minutes       Registration Officer/Clerk   City Civil Registrar
  4. Return to City Civil Registrar’s Office as instructed and claim the marriage license. Sign the logbook as proof of receipt.     Issues Marriage License   5 minutes   Registration Officer/Clerk
IV. REGISTERING MARRIAGE CERTIFICATE
ABOUT THE SERVICE

In ordinary marriage, the time for submission of the Certificate of Marriage is within fifteen (15) days following the solemnization of marriage while in marriage exempt from license requirement, the prescribed period is thirty (30)days, at the place where the marriage was solemnized.

CLIENT GROUPS
  • Secretaries of parish church
  • Court’s liaison officer
  • Local Chief executive’s (Mayor’s) staff
  • Owners of the document
REQUIREMENTS
  • Marriage Certificates
  • Sworn statement of the applicant ( for delayed registration)
SERVICE SCHEDULE
Monday to Friday
8:00am-12:00pm and 1:00pm-5:00pm
TOTAL PROCESSING TIME

40 Minutes

TOTAL FEES CHARGES

Registration Fee – P100.00

PROCESS OF AVAILING THE SERVICE

On-time Registration

 
  Steps Involve Action of CCRO Transaction Time Persons Responsible
  1. Submit duly accomplished Marriage Certificate in quadruplicate copies   Records the document and informs client to pay fees.     5 Minutes         Registration Officer/Clerk    
2.Claim the Duly registered Marriage Certificate, sign the logbook as proof of receipt Release the duly registered marriage Certificate   5 minutes
 
Total Processing time

15 minutes

Delayed Registration :

 
  Steps Involve Action of CCRO Transaction Time Persons Responsible
  1. Submit all the required documents and provide all the necessary information during the interview   Reviews the documents for completeness     10 Minutes     Registration Clerk      
  2. Pay the corresponding fees/s at the City treasurer’s Office     Issue a official receipt     5 minutes     City Treasure’s Office Cashier/Collector  
  3. Return to the City Civil Registrar’s Office and present the official receipt to Registration Officer Inform the client of the date release of the registration in compliance with the 10 day posting period     5 minutes  
4. Claim the registered  marriage Contract Issues the registered marriage contract   5minutes   Asst./City Civil Registrar
 
TOTAL PROCESSING TIME

25 minutes

 
V. ISSUANCE OF CERTIFIED TRUE COPIES OF BIRTH, MARRIAGE AND DEATHS CERTIFICATE
ABOUT THE SERVICE

Civil Registry Documents such as birth, marriage and death certificates may be availed by securing a certified true transcription copies from the office.

CLIENT GROUPS

Owner or relatives of those births, deaths and marriages happened in Masbate City.

SERVICE SCHEDULE
Monday to Friday
8:00am-12:00pm and 1:00pm-5:00pm
FEES/CHARGES
  • Births Record Available(1A)
    • School purposes—————————- 20.00
    • Reference ———————————— 30.00
    • Local Employment————————– 50.00
    • Travel Abroad —————————– 100.00
    • Retirement ——————————– 50.00
    • Claims ————————————– 50.00
    • Board Examination ————————- 50.00
    • Establishing Citizenship ——————- 50.00
  • Births Records Not Available————————- 50.00
  • Births Records Destroyed—————————- 50.00
  • Death Records Available —————————– 50.00
    • Claims Settlement  ——————— 50.00
    • Reference ———————————- 50.00
  • Death Records Not available- ———————— 50.00
  • Death Records Destroyed —————————- 50.00
    • Travel Abroad ——————————– 100.00
    • Local purposes ——————————– 75.00
    • Personal file ———————————- 50.00
  • Marriage Records Not-Available ——————- 50.00
  • Marriage Records Destroyed ———————- 50.00
TOTAL PROCESSING TIME

55 Minutes

 
  Register   Available   Destroyed
        BIRTHS FROM TO FROM TO
1948 1949-1952 1935 1947
1968 1970 1950 1951
1971 1982 1953 1967
1983 1984 1972 1981
1978 1979 1985 1986
1981 1982 1967 1970
1983 1984 1993 1996
    1967 1970
    1972-78 1995-96
    DEATHS 1947-48-50-51 1965-66-67-69 1935 1940
1974-60-63-74 1974-81-84 1941 1946
1958-61-85-88-91 56-57-64-68
94-98-54-59-89-90 98-2000-08
  MARRIAGE       1947-54 1955-59 1935 1946
1961-1964-1966 1978-1985 1969-77 90-2009
1986-88   1960-65  
 
   
Register Available Destroyed
 Births 1960-Present 1901-1968
 Deaths 1952-Present 1901-1947
Marriages 1957-present 1901-1962
 
“Not-available certification” are issued to those whose records are not included in the existing files.
 
PROCESS OF AVAILING THE SERVICE
 
  Steps Involve   Action of CCRO   Transaction Time   Persons Responsible
1. Fill out request from and submit to the receiving clerk or researcher.   Checks the availability of the document and informs client of the requested document.       25 Minutes      
  2.  Pay the corresponding fees at the City Treasurer’s Office.     Issues Official Receipts   10 Minutes   Revenue Collection Officer/Clerk
3. Return to the City Civil Registrar’s Office and present the official receipt  to the researcher. Records the Official Receipt No. below the requested document     15 Minutes   Researcher Asst./ City Civil Registrar
4. Claim the certified true transcription copies of the document.   Issues document   5 Minutes   Registration Officer/Clerk
 
VI. PROCESSING PETITIONS UNDER REPUBLIC ACT 9048
ABOUT THE SERVICE

Republic Act No. 9048 Authorizes the City of Municipal civil registrar of the consul general to correct a clerical or typographical error in an entry and/or change of first name or nick name in the civil registrar without need of a judicial order.

An administrative remedy in nature, or it is a departure from the usual judicial process in correcting clerical errors of changing an entry in civil registry documents. It is aimed  at according petitioners an expeditious and cheaper way of correcting errors found in her/his records.

CLIENT GROUPS

Whether it is for correction of clerical or typographical error, or for change of first name, the petition may be filed by a person of legal age who must have direct and personal interest in the correction of the error or in the change of first name in the civil register. Document owner’s spouse children, parents, brothers, sisters, and grandparents, guardian or any other person duly authorized by law or by the owner of the document.

REQUIREMENTS

For Correction of Clerical Error

Mandatory Requirement:

  • Birth Certificate on Security Paper
  • With at least five of the supporting documents listed below:
    • Voter’s  Affidavit
    • Employment Record
    • GSIS Record
    • SSS Record
    • Medical Record
    • Business Record
    • School Record
    • Driver’s License
    • Insurance
    • Civil Registry Records of Ascendants
    • Land Titles
    • Certificate of Land Transfer
    • Bank Passbook
    • NBI/ Police Clearance

For Change of First Name

Mandatory Requirement:

  • Birth Certificate on SECPA Paper
  • Police Clearance
  • NBI Clearance
  • Affidavit of Non Employment or Certificate of employment and other documentary evidences
  • Affidavit of Publication/Newspaper clippings Publication-local newspaper for 2 consecutive weeks national newspaper (publication shall be done only once) for Migrant Petition Supporting Documents:
 
SERVICE SCHEDULE
Monday to Friday
8:00am-12:00pm and 1:00pm-5:00pm
FEES/CHARGES
  • Change of First Name 3000.00
  • Correction of Clerical Error:
    • SF- 1000
    • CCE- 1000
    • SF- 500
 
TOTAL PROCESSING TIME

16 days

Note : Does not include postal delivery time to the Office of the Civil Registrar General.
 
    Steps Involve   Action of CCRO   Transaction Time   Persons Responsible
  1. Secure checklist of documents at City Civil Registrar’s Office     Gives a briefing about the services.     15 Minutes   Asst. City Civil Registrar
  2. Submit all the required documents and provide the necessary information during the interview.   Reviews the document and undertakes an interview       30 Minutes       Asst. City Civil Registrar
  3. Pay the corresponding fee/s at the City Treasurers office     Issues Official receipts     10 minutes     City Treasurer’s Office Cashier/Collector
  4. Return to the City Civil Registrar and submit the official receipt.   Informs client on the date of release in conformity with the required ten day posting and five days for the decision     5 minutes   Asst. City Civil Registrar       City Civil Registrar
5. Return to the City Civil Registrar’s Office and claim the approved petition  MCR level on the appointed date. Sign the Logbook as proof of receipt     Prepares the approved petition for mailing     After 15 working days     City Civil Registrar          
  6. Mail the approved petition to the Office of the Civil Registrar General and keep the receipt of the forwarder/courier together with the duplicate copy of the mailed documents             20 Minutes     Civil Registrar    
  7. Follow-up the results at the City Civil Registrar’s Office after two to three months for the issuance of the certificate of finality.   Informs the client of the decision of the Civil Registrar General   After 2-3 Months   City Civil Registrar
7a. If the Petition is affirmed by the Civil Registrar General, mail to the office of the City Civil Registrar General the certificate of finality, record sheet, and annotated Certificate of Live Birth together with the endorsement letter  If the civil registrar affirms the petition, issues the certificate of finality, record sheet, and annotated Certificate of Live Birth and endorsement letter.           30 Minutes 1hr  
  7b. if the petition is impugned, file through the CCR’s Office within 15 days from the receipt of the impugned Petition a motion for reconsideration to OCRG and wait for the approval of the impugned petition.   If the petition is impugned, receives the motion for reconsideration and transmits to the OCRG.     30 Minutes 1 hr  
8. Follow-up at NSO manila the request for annotated Certificate of Live Birth on Security paper three days after mailing and present certified copy of the certificate of finality, record sheet an annotated Certificate of Live Birth together with the endorsement letter and the receipt of the mail.               City Civil Registrar General
   
CHANGE OF FIRST NAME
 
    Steps Involve   Action of CCRO   Transaction Time   Persons Responsible
  1. Secure checklist of documents at City Civil Registrar’s Office. The CCR will give specific instructions.     Conduct briefing about the service and provides checklist to client and other instructions.     15 Minutes           Asst. /City Civil Registrar
2. Submit all the required documents and provide the necessary information during the interview. Receives and reviews documents and undertakes  an interview.   30 minutes
3. Pay the corresponding fees at the City Treasurer’s Office. Issues official receipt   10 Minutes   City Treasurer’s Office Cashier/Collector
4. Return to the City Civil Registrar’s Office and secure endorsement/notice for publication. Present the official receipt and entrust all the documents for preparation and approval on the petition.   Prepares the Petition   15 minutes   Asst. City Civil Registrar       Civil Registrar
5. After the termination of the 2 week publication period, submit to the CCRO the certification of publication and secure the approved petition. Sign the logbook as proof of receipt.     Prepares the approved petition for mailing     10 minutes   Asst. City Civil Registrar          
6.  Mail the approved petition to Office of the Civil Registrar General and keep the receipt  of the forwarder, together with the duplicate copy of mailed documents.           30 Minutes               City Civil Registrar    
7. Follow-up the approval  of the petition results at the City Civil Registrar’s Officer after two to Three Months.   Informs the client of the decision of the Civil Registrar General   After 2-3 Months
8a. If the Petition is affirmed, mail again to the National Statistics Office (Sta. Mesa, Mla and Quezon City)the certificate of finality, record sheet, annotated Certificate of Live Birth together with the endorsement letter.     8b. if the petition is impugned , file trough the CCR a motion for reconsideration within 15days from the receipt of the impugned petition and wait for the reconsideration and approval of the impugned petition   If Civil Registrar General  approves the petition, issues the certificate of finality, record sheet, and annotated Certificate of Live Birth and endorsement letter.         If the petition is impugned, receives the motion for reconsideration and transmit to the OCRG.       30 Minutes to 1 hr.                       w/in 15 days from the receipt of the impugned petition)    
9. Request the authenticated Certificate of Live Birth on Security paper after three days from the date of mailing at NSO in Quezon City . Present copy of the certificate of finality , record sheet, and annotated certificate of live birth together with the receipt of the courier/forwarder                 City Civil Registrar General  
   
VII. REGISTERING LEGAL INSTRUMENTS
ABOUT THE SERVICE

Similar to Court Decrees/order , legal instruments are also registrable in the civil registrar where the birth certificate of the child is registered.

The following are considered legal instrument.

  • Affidavit of acknowledgment/Admission of paternity- a public document executed by the biological father establishing paternal relationship with the child.
  • Legitimation- is a remedy by means of which those in fact were not born in the wedlock and should, therefore be considered illegitimate are, by fiction, considered legitimate, it being supposed that they were born when their parents were already validly married.
  • Affidavit to use Surname of the Father Under R.A. 9255, it is public instrument executed by the Father giving the child the prevail age to use his surname.
CLLIENT GROUPS

Parents of illegitimate children

REQUIREMENTS
ACKNOWLEDGMENT /ADMISSION OF PATERNITY
  1. Registered Certificate of Live Birth of the Child
  2. Duly notarized affidavit of acknowledgement/admission of paternity
  3. Baptismal Certificate
  4. Proof of paternal filiations ( if the child is not acknowledged upon registration).
LEGITIMATION
  1. Registered Certificate of Live Birth of the Child duly acknowledged by the Father
  2. Duly notarized affidavit of legitimation executed by both parents.
  3. marriage Contract of Parents
  4. Certificate of No previous Marriage to other person.
AFFIDAVIT TO USE THE SURNAME OF THE FATHER
  1. Registered Certificate of Live Birth of the child
  2. Duly Notarized AUSF executed by the Father himself ( if the Father is not mentioned in the Certificate of Live Birth of the Child; or by the mother/guardian if the Father is already mentioned in the certificate of Live Birth of the Child)
  3. At least two public handwritten instrument of the Father ( if not..)
SERVICE SCHEDULE
Monday to Friday
8:00am-12:00pm and 1:00pm-5:00pm
TOTAL PROCESSING TIME

40 Minutes

TOTAL FEES/CHARGES:

P 100.00

PROCESS OF AVAILING THE SERVICE
 
    Steps Involve   Action of CCRO   Transaction Time   Persons Responsible  
  1.Submit requirements provide to the needed information during the interview     Reviews requirements and interviews the client , instruct the client to pay fees.     20 minutes   Registration Officers/Clerks            
  2. Pay the corresponding fees at the City treasurer’s Office.     Issues Official receipt     5 minutes                 Registration Officers/Clerks      
  3. Return to the City Civil Registrar’s Office and present the official receipt   Records the documents and inform the client of the date release.     10 minutes
4.  Claim the certified true copies of the certificate of Live Birth of the child on the date advised. Sign the logbook as proof of receipt.   Release certified true copies of the Certificate of Live Birth.   5 Minutes
   
VIII. ISSUANCE OF CERTIFICATION THAT AN INDIVIDUAL HAS NOT APPLIED FOR MARRIAGE LICENSE IN MASBATE CITY
ABOUT THE SERVICE

A document issued to client certifying that the same has not applied for a marriage license not contracted marriage with anybody in Masbate City.

CLIENT GROUPS

Relatives of the persons themselves who are of legal age and unmarried

REQUIREMENT

Barangay Certification

SERVICE SCHEDULE
Monday to Friday
8:00am-12:00pm and 1:00pm-5:00pm
Total Processing Time

45 Minutes

FEES/CHARGES

Certification Fee: 50.00

PROCESS OF AVAILING THE SERVICE
 
    Steps Involve   Action of CCRO   Transaction Time   Persons Responsible
  1.Submit requirements provide to the needed information during the interview     Receives and reviews requirement’s.   Interviews the client.   Instruct the client to pay fees.         20 minutes   Registration Officers/Clerks          
  2. Pay certification fee at City Treasurer’s Office     Issues Official receipt   5 minutes   City Treasurer’s Office Cashier/Collector
3. Return to the City Civil Registrar’s Office and present the official receipt. Records the documents on the logbook   15 Minutes   Asst./City Civil Registrar
  4. Receive the certification. Sign the logbook as proof of receipt   Releases the certification   5 Minutes   Registration Officer/Clerks